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Backup Your Degree Work

If your home were to catch fire do you have copies of your work elsewhere!

This is an extreme example of how you could lose your work, but if you cover even this scenario then you will never lose your work.

Always ensure your work is backed up on University servers. Your University will themselves make sure this is backed up. If there were ever an issue with this data then your University would have to acknowledge that there was a genuine problem beyond your control.

Get a USB flash disk, at the time of writing these cost as little as £6 ($12) for a 1Gb stick (if bought online). This will allow you to transfer work between home and University, and take your work with you wherever you go.

If you use a USB disk read the instructions, never remove them from your computer without stopping them first, you can lose all your work! Also, USB disks are small and easily lost... keep backing it up!

At the end of each module, consider burning your work to a CD/DVD ROM, for posterity, or to refer back to in the future. Again, keeping copies in different locations is always a good idea.

Another option for backing up work on the move is Gmail. Gmail give users and unlimited amount of storage space, so E-mailing work to yourself can also be an easy way to keep an additional copy.

Keep incremental copies of your work. So, if working on an essay, use "save as" copy01, copy02 etc. This is particularly important if you are working within a tight word-count where you may be deleting / replacing entire paragraphs. It is always useful to have your previous versions available should you need them.

When using dates in a file name, use the format YYYYMMDD. This will ensure your computer can sort them in the correct order. Your computer will sort file names by number, so putting the days (UK) or month (US) first can create problems!

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